Public Accountability Report Public Accountability Report

2025 Statewide Financial Management and Reporting
Mission Statement The mission of the statewide financial management program is to process and account for financial transactions for state government, payees, and vendors to maintain a high degree of integrity over records and systems. To ensure public accountability, the government financial reporting program provides reliable, accessible, and comprehensive financial information to the general public and others with a financial interest in the State of Illinois.
Program Goals and Objectives
  1. To process 94% of all problem-free non-General Revenue Fund commercial transactions in four business days or less.
    1. To maintain the number of certified vendors at or above 85% of the total vendor file.
      1. To maintain at or above 98% the number of commercial vouchers submitted in a paperless format.
        1. To maintain the number of agencies that participate in the Statewide Accounting Management System's (SAMS) online obligation program at or above 70.
          1. Maintain at or above 89% the number of payroll Electronic Fund Transfers (EFTs).
            Source of Funds General Revenue Fund, Comptroller's Administrative Fund Statutory Authority 15 ILCS 405
            Fiscal Year 2026 Target/Projected Fiscal Year 2025 Actual Fiscal Year 2025 Target/Projected Fiscal Year 2024 Actual Fiscal Year 2023 Actual
            Input Indicators
            Total expenditures - all sources (in thousands) $ 25,144.4 $ 24,412.0 $ 18,599.9 $ 22,599.9 $ 16,799.8
            Total expenditures - state appropriated funds (in thousands) $ 25,144.4 $ 24,412.0 $ 18,599.9 $ 22,599.9 $ 16,799.8
            Average monthly full-time equivalents 194.0 194.0 195.0 180.0 192.0
            Output Indicators
            Number of payments processed 15,000,000 15,320,042 14,500,000 14,753,652 19,735,838
            Number of paperless vouchers processed 4,000,000 4,213,269 4,000,000 4,110,539 3,796,395
            Number of commercial vouchers processed 4,500,000 4,511,363 4,100,000 4,321,314 3,976,720
            Number of vendors on vendor file 2,100,000 1,938,881 1,700,000 1,615,350 1,216,928
            Number of vendors on vendor file that are certified 1,300,000 1,120,894 1,300,000 1,016,528 895,766
            Number of intercepted payments - local 115,000 119,536 115,000 113,063 150,112
            Number of intercepted payments - state 150,000 176,763 150,000 157,910 126,041
            Number of payroll-related EFT transactions 3,000,000 2,970,753 2,900,000 2,896,870 2,729,147
            Number of retirement-related EFT transactions 2,600,000 2,652,078 2,500,000 2,494,560 2,464,495
            Number of tax-related EFT transactions 3,200,000 3,270,861 3,200,000 3,215,793 6,343,166
            Number of commercial-related EFT transactions 2,900,000 3,141,317 2,900,000 2,914,370 2,751,647
            Number of agencies that participate in the SAMS online obligations processing program 75.0 72.0 75.0 72.0 85.0
            Number of agencies that participate in the SAMS Voucher File Transfer Protocol program 93.0 93.0 93.0 93.0 92.0
            Number of inquiries received by Expenditure Analysis and Review Section (EARS) (a) 17,634 17,634 13,391 13,391 14,764
            Number of agencies participating in the PAR program 80.0 80.0 81.0 81.0 82.0
            Outcome Indicators
            Percentage of certified vendors on vendor file 75.00% 57.81% 75.00% 62.93% 73.60%
            Percentage of non-GRF commercial vouchers issued warrants in four calendar days or less from initial date 93.00% 94.20% 93.00% 92.95% 92.92%
            Percentage of paperless commercial vouchers approved 98.00% 98.29% 99.00% 98.27% 98.37%
            Percentage of payroll-related EFT transactions 90.00% 90.35% 90.00% 89.64% 89.23%
            Percentage of retirement-related EFT transactions 96.00% 96.40% 95.00% 96.11% 95.74%
            Percentage of tax-related EFT transactions 78.00% 78.64% 74.00% 77.97% 66.23%
            Percentage of commercial-related EFT transactions 69.00% 69.63% 69.00% 67.44% 69.19%
            Percentage change in number of intercepted payments - local N/A 5.42% N/A -25.29% 22.89%
            Percentage change in number of intercepted payments - state N/A 10.67% N/A 24.60% -14.50%
            Dollar amount of intercepted payments - local (in millions) N/A $ 20.2 N/A $ 19.0 $ 19.5
            Dollar amount of intercepted payments - state (in millions) N/A $ 66.5 N/A $ 74.3 $ 121.9
            Illinois' Annual Comprehensive Financial Report received Governmental Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting N/A N/A N/A N/A N/A
            Illinois' Popular Annual Financial Report received GFOA Certificate of Achievement for Outstanding Achievement in PAFR Reporting N/A N/A N/A N/A N/A
            Efficiency/Cost-Effectiveness Indicators
            Inquiries per EARS staff (a) 8,817 8,817 5,340 5,340 4,921
            Personal service cost per EARS inquiry (in dollars) $ 12.55 $ 12.55 $ 10.42 $ 10.42 $ 7.76
            Footnotes
            The increase in the number of inquiries for fiscal year 2025 is due to using a new calculation.

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