Public Accountability Report Public Accountability Report

2025 Facilities Management and Surplus Property
Mission Statement To maintain and optimize the use of state-owned facilities consolidated under CMS and to provide access to additional space as needed through cost-efficient leasing to ensure agencies have space available to meet their operating needs. To manage the daily operations of and public access to facilities by maintaining grounds, structures, utilities, and environmental systems. To acquire, manage, and dispose of real and personal property through the Surplus Property program in an efficient and cost-effective manner.
Program Goals and Objectives
  1. Maximize the utilization of state-owned space.
    1. Reduce annual maintenance cost of state-owned space and the utility cost of all state-occupied space.
      1. Reduce the amount and cost per square foot of leased space.
        1. Implement a new system to track the utilization and operating costs of space.
          1. Increase the energy efficiency of state facilities.
            1. Increase the use of alternative energy.
              Source of Funds General Revenue Fund, Facilities Management Revolving Fund Statutory Authority 20 ILCS 405/405-300, Executive Order 2003-10
              Fiscal Year 2026 Target/Projected Fiscal Year 2025 Actual Fiscal Year 2025 Target/Projected Fiscal Year 2024 Actual Fiscal Year 2023 Actual
              Input Indicators
              Total expenditures - all sources (in thousands) $ 665,800.5 $ 278,918.6 $ 344,557.5 $ 306,130.7 $ 312,605.3
              Total expenditures - state appropriated funds (in thousands) $ 665,800.5 $ 278,918.6 $ 344,557.5 $ 306,130.7 $ 312,605.3
              Average monthly full-time equivalents 287.0 248.0 287.0 245.0 212.0
              Output Indicators
              Leases under CMS management 307.0 307.0 311.0 311.0 300.0
              State-owned facilities managed by CMS 304.0 304.0 300.0 300.0 361.0
              Total square footage leased by CMS 5,589,842 5,589,842 5,575,452 5,575,452 5,574,209
              Total square footage of state-owned space managed by CMS 8,483,819 8,483,819 8,589,443 8,589,443 8,808,511
              Registered iBid bidders (state surplus property) 46,826 44,596 45,888 43,703 41,974
              Efficiency/Cost-Effectiveness Indicators
              Average statewide maintenance cost per square foot for state-owned space (in dollars) $ 3.52 $ 3.40 $ 3.70 $ 3.64 $ 3.45
              Average statewide lease cost per square foot (in dollars) $ 14.54 $ 14.26 $ 15.56 $ 15.25 $ 15.23
              Average cost per square foot of leased space (Northern Region) (in dollars) $ 19.03 $ 18.06 $ 18.63 $ 18.27 $ 18.51
              Average cost per square foot of leased space (Central Region) (in dollars) $ 12.86 $ 11.41 $ 13.02 $ 12.76 $ 12.39
              Average cost per square foot of leased space (Southern Region) (in dollars) $ 15.10 $ 15.26 $ 12.78 $ 12.53 $ 14.23
              Total value of federal equipment transferred to statewide organizations (in thousands) (a) $ 24,687.4 $ 23,511.8 $ 22,038.0 $ 20,988.0 $ 36,579.0
              Number of items transferred to other state agencies for re-use 6,488 6,179 6,282 5,983 296.0
              Total value of sales of items sold via iBid (in thousands) (b) $ 2,197.8 $ 2,093.2 $ 1,400.0 $ 1,167.0 $ 1,242.0
              Footnotes
              The increase is due to ever-changing enrollment, transferred equipment type and quantity, and equipment value. A total of 6,179 pieces were transferred. The total includes general equipment, vehicles, electronics, and TSA sales.

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