Public Accountability Report Public Accountability Report

2025 Procurement Policy Board
Mission Statement The Procurement Policy Board was created by the Illinois Procurement Code (30 ILCS 500) on July 1, 1998. The Board has the authority and responsibility to review, comment on, and recommend, consistent with the Procurement Code, rules and practices governing the procurement, management, control, and disposal of supplies, services, professional and artistic services, construction and real property, and capital improvement leases procured by the state. Specifically, the Board has responsibilities to review certain lease renewals and proposed contracts as well as maintain an Internet clearinghouse that details all of the state's procurement transactions.
Program Goals and Objectives
  1. The Procurement Policy Board's continuing goal is the development and facilitation of statewide procurement policy and procedure through policy review, review and proposal of administrative rules, and review of proposed contracts. The Board contends that through this effort, practitioners of state agency procurement will become better informed and more skilled in their tasks.
    1. Objectively, the Procurement Policy Board reviews individual contracts and leases prior to their execution. By reviewing these transactions, the Board is able to identify an agency's interpretation of policy and procedure as it facilitates procurement and proposes contracts. The Board analyzes the transactions individually and in several types of aggregation. The results of this effort range from recommending specific solutions for specialized procurements, changes in methodology for solicitation and evaluation, educational initiatives, proposal of administrative rules, and ultimately to proposal of legislation, if warranted.
  2. With the operation of the Procurement Information Clearinghouse, the Procurement Policy Board is able to alert interested parties that contract awards are pending and provide that information in a searchable and sortable manner. The Board's goal is to provide information about contract awards as soon as the award notice is published in the Procurement Bulletin. At that point, the clearinghouse information is available before the related contracts are executed.
    1. Facilitate purchasing training and certification for all purchasing staff through the National Institute of Governmental Purchasing.
      Source of Funds General Revenue Fund Statutory Authority 30 ILCS 500/1-1 et seq.
      Fiscal Year 2026 Target/Projected Fiscal Year 2025 Actual Fiscal Year 2025 Target/Projected Fiscal Year 2024 Actual Fiscal Year 2023 Actual
      Input Indicators
      Total expenditures - all sources (in thousands) $ 567.0 $ 545.2 $ 567.0 $ 534.1 $ 504.9
      Total expenditures - state appropriated funds (in thousands) $ 567.0 $ 545.2 $ 567.0 $ 534.1 $ 504.9
      Average monthly full-time equivalents 5.0 5.0 5.0 5.0 5.0
      Output Indicators
      Number of Board meetings held 11.0 9.0 11.0 9.0 6.0
      Number of proposed contracts and leases 6,000 5,879 6,000 5,874 5,821
      Value of proposed contracts reviewed statewide (in billions) $ 20.0 $ 17.0 $ 19.0 $ 17.0 $ 17.0
      Number of state employees receiving National Institute of Governmental Purchasing (NIGP) training annually 150.0 131.0 150.0 105.0 126.0
      Number of training classes provided by the NIGP annually 200.0 163.0 200.0 105.0 N/A
      Outcome Indicators
      Percentage of contracts reviewed within 14 days 100.00% 100.00% 100.00% 100.00% N/A
      Average number of days from agency submission of a proposed contract to Board action 2.5 2.9 2.5 2.6 N/A

      Looking for more information?